Print This Page

Minutes of the BID Board of Directors 2008

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
December 9, 2008


Present Board: C. Aichele, C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, W. Scott, R. Smith, J. Van Grofski, K. Walker
BID Staff: M. Johnstone, E. McGuire
Not Present: D. Price – (Elm Street)

I. Introductions and Public Comment: Cyndi Meadows, owner of Pennwick Design, was introduced as the most recent appointment to the BID Board of Directors.

II. Motion to approve November minutes: Motion approved: (Fitzpatrick / Blakely)

III. Comments of Chair – (Van Grofski) Paul Fitzpatrick, Ernie McNeely, and Katie Walker have been reappointed to the BID Board of Directors; Cyndi Meadows was appointed to the BID Board of Directors, effective November 17, 2008.

IV. Executive Director’s Report – (Report Distributed) Downtown Clean-up - Public Works and McKenna-American coordinated a downtown leaf clean-up. Bob Wilpizeski would like to see such clean-up activities scheduled in the future.

V. WCDF – (Nelson) – Year-end contributions are still coming in. The WCDF will sponsor Christmas music, performed by area elementary and high school groups, during the three weekends before Christmas.

VI. Treasurer & Finance – (Smith) – Reports Distributed. Fiscal 2008 Year-End Budget - Pre-audit, year-end revenues are in excess of $7,500. November month-end bank balance: $52,966.00.

Motion to adopt Revision #2 Fiscal 2008 Budget. Motion approved: (Gusz / Nelson)

Motion to approve Preliminary Fiscal 2009 budget. Motion approved: Fitzpatrick / Blakely)

VII. Committee Reports:
a. Advocacy – (Walker) PREIT – A decision regarding rezoning may be made at the January meeting. Borough Council meeting. S. Zukin’s Conditional Use Hearing is scheduled for January 14, 2009. Advocacy is making preparations for re-negotiating the current Clean / Green contract, which will end in the spring of 2009.
b. Business Attraction – (Fitzpatrick) – Business Almanac was distributed.
c. Marketing / Customer Attraction – (Comerford) – The 2009 Marketing Program was distributed. It includes a $15,000 drive-to-web ad campaign, through GPTMC, which will market West Chester both regionally and nationally. M. Johnstone will present the plan to Borough Council, and issue a press release to local newspapers. First Fridays will be promoted through ads in the Borough’s Parks & Recreation Activity Guide and the Daily Local. Triton Web Studios will make upgrades and enhancements to the web site.

d. Elm Street – (Smith) – The Elm Street program is anticipating an additional $50,000 in funding from the state. The Elm St. manager’s request for a laptop computer is being considered by the BID Board.

VIII. Other Business: Motion to approve the West Chester Business Improvement District’s 2009 meeting schedule, as amended. Motion approved: (Nelson / May)

Next Meeting: Tuesday, January 13, 2009 – 8:00 am – BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
November 11, 2008


Present Board:
C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, W. Scott, R. Smith, J. Van Grofski, K. Walker
Absent Board: C. Aichele
BID Staff: M. Johnstone, E. McGuire, D. Price (Elm St.)

I. Introductions and Public Comment:
There were no introductions or public comments.

II. Motion to approve October minutes:
Motion approved: (Nelson / Gusz)

III. Comments of Chair
BID Renewal (Van Grofski) - The BID Board will soon begin preparations for BID's 2010 renewal, and will utilize the services of a facilitator to assist the Board with creating a new five-year plan. (Walker) Announced that Lance Nelson has been named Citizen of the Year by the Chamber of Commerce of Greater West Chester. (Van Grofski) - Ray Ott was featured in an article in the October issue of West Chester Life Magazine. Congratulations Lance and Ray!

IV. Executive Director's Report (Johnstone) - (Report Distributed)
Main Streets of the Brandywine Valley. The Chester County Conference & Visitors Bureau has kicked off the Main Streets of the Brandywine Valley with ads in regional and national magazines. The most outstanding West Chester businesses are now highlighted as Visitors Choice, which exemplify the Brandywine Valley experience.
DowntownWestChester.com Growth rate continues to be flat for this quarter.

V. WCDF (Nelson)
Motion to re-appoint P. Comerford, F. Gusz, and R. May to the WCDF Board of Directors.

Motion Approved: (Nelson / Fitzpatrick)

VI. Treasurer & Finance (Smith) Report Distributed
October month-end bank balance: $58,775.00. The preliminary budget for 2009 will be distributed at the December meeting of the BID Board.

VII. Committee Reports:
a. Advocacy (Walker)
PREIT : PREIT's re-zoning request will go before Borough Council on 12/2.

Clean & Green : McKenna-American's 3-year contract with BID will expire in April 2009. The bid process for a new contract will begin in early 2009.

Right to Know - Johnstone has been appointed as the BID's Open Records Officer.

DVRPC : The DVRPC will hold an open meeting at CCHS on 11/18 to discuss regional planning. Hotel Zukin's conditional use hearing is scheduled for 1/14/09.

b. Business Attraction (Fitzpatrick)
Business Almanac Distributed

c. Marketing / Customer Attraction (Comerford)
Johnstone's 2009 Marketing Plan / GPTMC Ad Campaign Options 1 & 2 was distributed and discussed. Campaign cost under $15,000 to include 6.4 million magazines reaching 16 million readers. GPTMC Co-Op Campaign is endorsed by the Board, pending budget approval.

d. Elm Street (Price) Report & Resolution Distributed
Motion to pass a Resolution of the West Chester Business Improvement District Authority authorizing the filing of a proposal for funds with the Department of Community and Economic Development, Commonwealth of Pennsylvania.
Motion Passed: (Smith / Blakely)

VIII. Other Business: (Van Grofski)
BID Board : Mark Thompson of the firm Lamb McErlane has submitted to Borough Council a letter expressing his interest in sitting on the BID Board of Directors. The Board's recommendation to Borough council is to appoint Cyndi Meadows of Penwick Design, and to re-appoint Paul Fitzpatrick, Ernie McNeely, and Katie Walker.

Next Meeting: Tuesday, December 9, 2008 - 8:00 am BID Office


WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
October 14, 2008


Present Board: C. Aichele, C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Smith, J. Van Grofski, K. Walker
Absent Board: R. Ott, W. Scott
BID Staff: M. Johnstone, E. McGuire, D. Price-(EENA)

I. Introductions and Public Comment:
There were no introductions or public comments.

II. Motion to approve September minutes:
Motion approved: (Nelson / Fitzpatrick)

III. Comments of Chair (Van Grofski)
BID Board: Paul Fitzpatrick, Ernie McNeely, Katie Walker recommended for re-appointed to another term; The BID Board endorses Cyndi Meadows, Penwick Design, to be appointed to the BID Board of Directors.

IV. Executive Director's Report (Report Distributed)
Church Street Project Borough Council's Public Works Committee voted to recommend that Borough Council apply for additional grant funding that would allow contiguous completion of the project, slated for late 2009.

Assessments Notices have been sent to delinquent property owners.

DowntownWestChester.com - Web activity during September was flat.

Preserve America Grant:
Motion to approve a Resolution to support Preserve America grant submission to the National Parks Service.
Motion approved (Fitzpatrick / Gusz)

V. WCDF Several issues will be discussed at the next meeting:
Heritage Award, coordinated sponsorship activities, and Holiday music.

VI. Treasurer & Finance (Smith) Report Distributed
Bank balance at end of September $82,267.00

VII. Committee Reports:
a. Advocacy (Walker) BID is working with the Borough Bluer Comm.

(Van Grofski) read proposed letter stating BID's position in support of the practical application of Green technology in the Mosteller development.
Motion to approve letter: Motion approved. (Gusz / Walker)

b. Business Attraction (Fitzpatrick) Business Almanac Distributed

c. Marketing / Customer Attraction (Comerford) The BID did not receive the $50,000 grant funding through National Parks.

d. Elm Street (Price) Reports Distributed
The EENA has received the results of the assessment conducted by the PDC.

Next Meeting: Tuesday, November 11, 2008 8:00 am BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
September 9, 2008


Present Board: C. Blakely, P. Comerford, F. Gusz, P. Fitzpatrick, R. May, E. McNeely, L. Nelson, R. Ott, W. Scott, J. Van Grofski, K. Walker
Absent Board: C. Aichele, F. Herron, D. Pekala, R. Smith
BID Staff: M. Johnstone, E. McGuire, D. Price-(EENA)

I. Introductions and Public Comment:
Jackie read a letter from Peter Latta thanking the BID Board for the opportunity to address the BID Board at the August meeting.

II. Motion to approve August minutes:
Amend minutes to reflect the vote on BID's Resolution regarding the PREIT Development as unanimous. Motion Approved: (May / Ott)

III. Mosteller Garage A copy of the BID's proposed Resolution No. 4 was distributed and discussed. Motion to pass Resolution #4. Motion Passed: (Fitzpatrick / Gusz) 8 In Favor; McNeely, Scott -- Opposed

IV. Executive Director's Report (Report Distributed)
Justice Center : The new Chester County Justice Center is now open and will house seventeen departments and 17 courtrooms.

Church Street : There will be a public meeting at Borough Council Chambers to discuss the Church Street improvement project on Tuesday, September 30th at 5:30 pm. The project is scheduled to begin in fall of 2009.

Mosteller Garage : The Parking Committee will recommend to Borough Council a 75-foot, 767 space garage to replace the Mosteller Garage.

Assessments : Delinquent notices have been sent out.

DowntownWestChester.com August activity down slightly to 30,186 users.

V. WCDF (Nelson) The Board is scheduled to meet on September 25th to discuss the establishment of the WCDF Heritage Award program, and sponsorships.

VI. Treasurer & Finance (Van Grofski) - In Roy Smith's absence, the finance reports were reviewed and approved at the meeting of the Executive Committee.

VII. Committee Reports:
a. Advocacy (Walker) The BID will apply for another round of grant funding to continue its façade improvement program. The Borough has drafted an Alternative Parking Plan that it will implement when construction of the garage begins. Elm Street (Price) The PDC recently conducted an assessment of the program, and feedback was favorable.

b. Business Attraction (Fitzpatrick) Business Almanac Distributed -
A resource mailing will be sent out to all downtown retail and restaurant business owners that will include current marketing materials, a memo of resources and a survey.

c. Marketing / Customer Attraction (Comerford)
A Brandywine Valley Visitors's Choice Program was proposed that would offer web and program placement to the Chester County CVB's West Chester members. The Chester County CVB's Main Streets of the Brandywine Valley Festival will take place on May 15th, 16th & 17th.

Block parties are being planned for Downtown West Chester. The BID will receive a $5,000 tourism grant from the CCCVB that will be used to promote the Main Streets Festival.

Next Meeting: Tuesday, October 14, 2008 8:00 am BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
August 12, 2008


Present Board: C. Blakely, P. Comerford, F. Gusz, P. Fitzpatrick, F. Herron, R. May, E. McNeely, R. Ott, D. Pekala, W. Scott, R. Smith, J. Van Grofski, K. Walker
Absent Board: C. Aichele, L. Nelson
BID Staff: M. Johnstone, E. McGuire, D. Price-(EENA)
Present Other: Bruce Farina, Sartomer Company; Pete Latta, A. Duie Pyle

I. Introductions and Public Comment:
Bruce Farina of Sartomer Company and Pete Latta of A. Duie Pyle were introduced.

II. Motion to approve July minutes:
Amend minutes to reflect the following changes:
Change: Estimated cost to publish guidelines for A-frame signs to "Estimated cost to develop and publish guidelines, and reflect Bill Scott as being absent from the July meeting."

Motion to approve July minutes, as amended, with Chris Blakely's letter attached.

Motion Approved: (May / Fitzpatrick); (Scott) Abstained

III. Comments of Chair (Van Grofski) Bruce Farina and Pete Latta voiced their
concern with the proposed PREIT development. They encouraged the BID to make a statement on its position on the PREIT development at the Planning meeting.

BID Survey Results - To date, 117 surveys were completed which reflect an approximate 2/1 vote against the PREIT development.

RESOLUTION - (8/12/08) - (Scott) After much consideration, and mindful of responses to a survey of business and property owners within the West Chester Business Improvement District, (BID), the Board of Directors of the BID has concluded that the development plan and zoning change pertaining to the Wyeth property proposed by the Pennsylvania Real Estate Investment Trust, (PREIT), is not in the best interest of West Chester Borough, the downtown business district and the greater West Chester community. The BID Board, therefore, urges West Chester Borough Council to reject the proposed zoning amendment, requested by PREIT, which it now has under consideration.

Motion to approve Resolution (8/12/08)
Motion approved by unanimous vote.

IV. Executive Director's Report -- Report Distributed
Preserve America : West Chester was honored July 30th for its designation as a Preserve America Community.
Church Street : The project is slated to begin in 2009.
Mosteller Garage : The BID and Borough hosted a public meeting to discuss replacement of the garage.
Classic Towns : The DVRPC launched Classic Towns of Greater Phila. on July 28th, which includes West Chester.
Assessments : Property owners with unpaid assessments at the end of this week will be sent delinquent notices.

V. WCDF Report (May) The WCDF will make a contribution to the BID. The Board is working to develop its music program to include awards and competitions.

VI. Treasurer & Finance (Smith) Report Distributed
Month-end bank balance: $100,003

VII. Committee Reports -
a. Advocacy (Walker) Conducted a litter and cigarette butt assessment throughout the downtown area to determine if there is a need for receptacles.

Façade Enhancement Grant Submission:
1) 27 South Church Street (Chester County Women's Services)
Proposal: Signage
Project Cost: $490.00 Total Match: $245.00

Motion to approve the above submission:
Motion approved: (Walker / Fitzpatrick)

b. Business Attraction (Fitzpatrick) Business Almanac Distributed
c. Marketing (Comerford) 4th quarter marketing / advertising plan is in place to include the introduction of the Downtown Gift Card.
d. Elm Street (Price) The PDC will conduct an assessment, in September, of the Elm Street program. At this point, materials will be provided for Elm Street to apply to the DCED in Harrisburg for more funding.

Next Meeting: Tuesday, September 9, 2008 8:00 am BID Office.

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
July 8, 2008


Present Board: C. Blakely, P. Comerford, P. Fitzpatrick, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, R. Smith, J. Van Grofski, K. Walker
Absent Board: C. Aichele, F. Gusz, D. Pekala, W. Scott
BID Staff: M. Johnstone, E. McGuire, D. Price-(EENA)

I. Introductions and Public Comment
There were no introductions or public comments.

II. Motion to approve June minutes:
Minutes approved: (Herron / Blakely)

III. Comments of Chair (Van Grofski) : Congratulations to the Chamber for organizing another great bike race event!

IV. Executive Director's Report -- Report Distributed
Preserve America : A ceremony to recognize West Chester as a Preserve America Community will be held on July 30th.

Gift Card Fox Chase Bank:
Motion to approve the launch of the Fox Chase Bank Gift Card program, pending final approval of the BID Treasurer.
Motion approved: (Fitzpatrick / Comerford)

Classic Towns : The DVRPC will launch the Classic Towns of Greater Philadelphia on July 28th at the Independence Visitors Center in Philadelphia.

Parking : Expert Parking has taken over management of the Borough garages.

DowntownWestChester.com : June Activity Over one-thousand users per day.

V. WCDF (Nelson) : Board meets in July to discuss Fall Fundraising Campaign.

VI. Treasurer & Finance : (Smith) Reports Distributed
Month-End Bank Balance: $59,439

VII. Committee Reports:
a. Advocacy (Walker) Custodian Program An opportunity to hire a person five days a week was introduced to the Board. On July 25th the committee will conduct a trash/cigarette butt assessment in downtown.
Signs : The estimated cost to develop and publish guidelines for A-frame signs is $20,000.
Hotel : Johnstone distributed a draft of a letter informing Borough Council of the BID's support of the development of two, full-service, high-end hotels in the Downtown.
Amend letter's second paragraph, replacing the word "sustain" with "promote", and "imperative" with important. Motion to further amend the letter adding the phrase: "include public air rights and easements in the last paragraph."

Committee Reports (Advocacy) Continued:
Motion to approve the letter, as amended: (Herron / Ott)
Motion approved - Blakely-Opposed-(letter attached); Comerford & Nelson-Abstained

Façade Enhancement Grant: The committee is recommending the following submissions for approval:
1) 28 W. Market (Chester County Community Foundation)
Owner: Chester County Community Foundation
Proposal: Exterior Woodwork
Project Cost: $12,441.50 Total Match: $3,000

2) 8 / 10 / 12 West Gay Street (Nick's Café)
Owner: Michael T. Rody
Proposal: Paint
Project Cost: $5,900 Total Match: $2,950.50

3) 28 South Darlington Street (Melchiorre Law Offices)
Owner: David M. Melchiorre
Proposal: Fencing / Landscaping
Project Cost: $1,395 Total Match: $697.50

4) 28 West Market Street (Lincoln Room)
Owner: Chester County Community Foundation
Proposal: Landscaping
Project Cost: $1,871.50 Total Match: $935.75

5) 12 East Market Street (Saucey)
Owner: Eric Suarez
Proposal: Signs
Project Cost: $1,035.73 Total Match: $517.87

6) 40 South High Street (A Taste of Olive)
Owner: Kimber Schladweiler
Proposal: Signs/Awnings
Project Cost: $4,405 Total Match: $1,000

Motion to approve the above submissions:
Motion approved: (Smith / Fitzpatrick)

b. Business Attraction (Fitzpatrick) Business Almanac Distributed

d. Marketing (Comerford) Shopping and Dining Guides (50,000 are currently being printed at an approximate cost of $7,000.

e. Elm Street (Price) Report Distributed
Received a $1,500 grant for trash and cigarette receptacles in the Elm Street District. Habitat for Humanity is breaking ground on the next phase of homes; first phase almost complete. Putting finishing touches on EENA's 5-year strategic plan.

VIII. Executive Session Personnel Issues

Next Meeting: Tuesday, August 12, 2008 8:00 am BID Office

In response to my dissenting vote in accordance with Article IV, part (f) of the bylaws of the West Chester Business Improvement District I respectfully submit an electronic copy of the letter with suggested changes. While I am in favor of development of two appropriately sized hotels, my no vote focused on some of the verbiage in the letter to Borough Council.

Please use this e-mail as my written response to the Secretary of the Authority.

Chris

Christopher P. Blakely
Senior Vice President
Trust Manager
Willow Financial Bank
cblakely@wfbonline.com
610-995-1889 direct
610-203-4296 cell

To the Borough Council of West Chester:

The Board of Directors of the West Chester Business Improvement District Authority voted July 8, 2008 to fully encourage support of the development of the two full-service, high-quality hotels in the downtown that have been before council.

BID's mandate is to promote the downtown primarily through three channels; recruiting viable businesses, increasing visitors and advocating local interests to government agencies. The reason for this support is clear: the development of these hotels will strengthen and diversify the local economy and support the family owned businesses that have become the hallmark of downtown West Chester. Hotels are an integral part of a vibrant commerce district. The projected economic impact, using data provided by the Greater Philadelphia Tourism Marketing Commission (GPTMC), Smith Travel Agency and economic profiling from Penn State demonstrate an economic impact of up to $30 million annually to the downtown. Each hotel may generate 30,000 to 40,000 customers per year.

To support hotel usage, the BID is launching a new program called the Heritage & Cultural Marketing Program that will promote the historic and architectural features of West Chester. It will be supported by two new regional programs that West Chester is involved with: the Main Streets of the Brandywine Valley developed by the Chester County Conference & Visitors Bureau and the Classic Towns of Philadelphia developed by the Delaware Valley Regional Planning Commission. These programs will attract more heritage tourism visitors and provide valuable guides to assist in interpreting and understanding the national, regional and local history that has shaped the region.

We encourage Borough Council to endorse the development of two hotels, potentially including the use of air rights and easements, as these projects may have a significant favorable impact on the future of downtown West Chester and the community it serves.

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
June 10, 2008


Present Board: C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, W. Scott, R. Smith, J. Van Grofski
Absent Board: C. Aichele, D. Pekala, K. Walker
BID Staff: M. Johnstone, E. McGuire

I. Introductions and Public Comment
There were no introductions or public comments.

II. Motion to approve May minutes:
Minutes approved: (Nelson / Fitzpatrick)

III. Comments of Chair (Van Grofski) The streets of the Downtown were full of people attending the many events that took place over the past weekend.

IV. Executive Director's Report (Johnstone) -- Report Distributed.
Gift Card : After months of discussion and research, the program proposed by Fox Chase Bank appears to be the best fit for the BID. Amend proposal to reflect that The Fox Chase Bank Gift Card program is a supplemental program to the West Chester BID's current Downtown Dollars Gift Certificate program. Motion to accept Fox Chase Bank's proposal for a Mastercard Gift Card Program, as amended. Motion accepted : (Van Grofski / Fitzpatrick)

V. WCDF (Nelson) Thanks to Tracy Sammarone and the Committee, as well as the sponsors for making this year's Up On The Roof event such a success. (May) The $10,000 net income resulting from the June 7th fundraiser will allow the WCDF to make its annual contribution to the BID.

VI. Treasurer & Finance (Smith) -- Reports Distributed
Expenses on target. June 1 assessment invoice payments coming in. Possible ending fund balance of $6,000.

Motion to approve Revision #1 FY 2008 Budget/Motion approved: (May / Van Grofski)

VII. Committee Reports:
a. Advocacy (Johnstone) The draft of the BID PREIT survey was distributed and approved, with the following changes: Remove the word optional next to name; add a return by date.

b. Business Attraction (Fitzpatrick) -- Business Almanac Distributed

c. Marketing (Comerford) Johnstone's original grant request, to support the West Chester Heritage & Cultural Marketing Program, was not approved. A second application will be submitted before the end of June, requesting a $50,000 grant ($25,000 per year), matched by the BID, for a $100,000 program over two years. The Marketing Committee will work with Design to come up with a plan to improve the quality and design of A-frame/sidewalk signs. (Incentives may be offered through the Façade Enhancement Grant program) The Downtown Directory (50,000) will be reprinted in June.

d. Elm Street (Price) -- Report Distributed
Working with PA Resources Council on a cleaner neighborhood program. Currently working with residents to resolve any outstanding HIP or FIP program issues.

VIII. Other Business:
(Scott) - BID should be kept aware of the issues relating to adult entertainment & adult stores.

Next Meeting: Tuesday, July 8, 2008 8:00 am BID Office.

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
May 13, 2008


Present Board: C. Aichele, P. Comerford, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, W. Scott, K. Walker, J. Van Grofski
Absent Board: C. Blakely, P. Fitzpatrick, R. Ott, D. Pekala, R. Smith
BID Staff: M. Johnstone, E. McGuire, D. Price
Present Other: Chris Curtin, Éclat Chocolates

I. Introductions and Public Comment
Chris Curtin Éclat Chocolates, was introduced.

II. Motion to approve April minutes: Minutes approved: (Nelson / Gusz)

III. Comments of Chair (Van Grofski)
Thanks to the Chamber and the BID for coordinating the April 30th meeting on the PREIT development. Approximately 200 attended.

IV. Executive Director's Report (Johnstone) -- Report Distributed.
Marley & Me : Two scenes for the movie adaptation will be filmed in downtown on May 20th and 29th.
National Parks Service / Preserve America Project : Funding for the West Chester Heritage & Cultural Marketing Project was not granted. However, the NPS was helpful in providing advice for a new application that will be submitted by June 30th.
Gift Card : Fox Chase Bank is proposing to sponsor West Chester Gift Cards. Motion to approve gift card concept as a supplemental program to the current certificate program: Motion approved: Nelson / Walker
Targeted-e : The BID has received a proposal to manage its e-mail broadcasts in a revenue sharing plan, but is not able to provide the required twenty-four e-mails per year to participate in the program.
DowntownWestChester.com : April web activity was 28,979, which is another all-time record.

V. WCDF
Up On The Roof Sponsorships (May) - $8,100
Board Appointment: Motion to appoint Fred Gusz to the WCDF Board: Motion approved: (Scott / Comerford)

VI. Treasurer & Finance (May for Smith) Report Distributed
The second of two grant payments from the Borough has been received.
April month-end bank balance: $27,166. Motion to approve Resolution #2 2008 imposing the 2008 levy of the annual assessment upon the benefited properties in the West Chester Business Improvement District. Motion Approved: (May / Nelson)

VII. Committee Reports:
a. Advocacy (Walker) - Awaiting final tabulation of surveys distributed at the April 30th PREIT meeting. Motion to approve the Executive Board recommendation to develop a survey from the BID, through Advocacy, to obtain feedback from property and business owners on the proposed PREIT development, at a cost of not more than $1,000. Motion Approved: (Herron / Scott)

b. Business Attraction (Johnstone) Report Distributed

c. Marketing / Customer Attraction (Comerford) Revamping First Fridays, and upgrading website. Parks & Recreation is sponsoring music performances in the Downtown, May through September.

d. Elm Street (Price) Report Distributed Participated in Great PA Clean Up; in the process of determining final Façade Enhancement grant payments, (which must be spent before additional funding can be requested). The board is currently reviewing recommendations from the Sustainable Organization Committee regarding updates and additions to the Five-Year Strategic Plan.

VIII. Executive Session: Motion to approve salary increase for the Executive Director.
Motion approved: (Van Grofski / May)

Next Meeting: Tuesday, June 10, 2008 8:00 am BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
April 8, 2008,


Present Board: C. Aichele, C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, D. Pekala, W. Scott, R. Smith, K. Walker, J. Van Grofski
BID Staff: M. Johnstone, E. McGuire, D. Price

I. Introductions and Public Comment. No introductions or public comment.

II. Approval of March minutes. Motion to approve March minutes. Minutes approved: (Gusz / Fitzpatrick)

III. Comments of Chair – (Van Grofski)
Thanks to Johnstone and the members of the Board and volunteers who participated in hosting a very successful tour for downtown managers, on March 30th, as part of the National Main Street Conference.

IV. Executive Director’s Report – (Johnstone) – Report Distributed.
PREIT – Information continues to be gathered in an attempt to determine what the impact will be to the downtown should the PREIT development at the Wyeth property take place.

Church Street Project – The Borough Council voted to roll back the Church Street project to two blocks; (Chestnut to Gay and Market to Miner) due to cost considerations.

Hotel Development Update – The development of McFadden Group’s hotel at 120 N. High Street, has received final approval for a 90-room upscale hotel with construction to begin possibly as early as this Fall. Zukin Realty’s Mariott Hotel proposal (Corner of Gay & Walnut Sts.) has been withdrawn while concerns expressed by Borough Council can be addressed.

DowntownWestChester.com – March web activity was 27,299 – (daily average of 880). This was an all-time record.

V. WCDF – Up On The Roof sponsorships are down from this time last year.

VI. Smith – Treasurer & Finance – Reports Distributed. March month-end bank balance - $14,610

VII. Committee Reports:
a. Advocacy – (Walker) – A project update and land use workshop for the development of the Wyeth site will be presented by the PA Real Estate Investment Trust (PREIT) on April 30th at 6pm at the Chester County Historical Society.
b. Business Attraction – (Fitzpatrick) – Report Distributed. Total Number of Businesses: 483; Restaurants: 58; Retail: 79; Professional Services: 346
c. Marketing / Customer Attraction – (Comerford) – Working on developing the new website, as well as First Fridays promotions.
d. Design – (Ott)
1) 142 W. Market (EnviroSure) – Owner: Scott Smith
Proposal: Sign/Awnings
Project Cost: $344 – Total Match: $172
Recommendation: Approved

2) 26 S. High (In The Details) – Owner: Denise Klose
Proposal: Sign
Project Cost: $799 – Total Match: $399.50
Recommendation: Approved

Motion to approve the above recommendations for façade enhancement grant submissions. Motion approved: Fitzpatrick / Gusz

e. Elm Street – (Dan Price) – Report Distributed
Great PA Clean-up – Scheduled for April 26th. DCED & PDC will be reimbursing up to $1,000 in expenses for supplies and additional fees.
Strategic Plan – Working with Board members on updates and additions to the strategic plan.
Funding – Working with Smith and Johnstone to address the next funding cycle to apply for more grant money.

Next Meeting: Tuesday, May 13, 2008 – 8:00 am – BID Office.

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
March 11, 2008


Present Board: C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, P. Fitzpatrick, R. May, E. McNeely, L. Nelson, R. Ott, R. Smith, K. Walker
Absent Board: C. Aichele, D. Pekala, J. Van Grofski
BID Staff: M. Johnstone, E. McGuire, D. Price – (Elm Street Manager)

I. Introductions and Public Comment: Dan Price, Elm Street Manager, was introduced.

II. Approval of February minutes. Motion to approve February minutes. Minutes approved: Gusz / Walker.

III. Comments of Chair – (Fitzpatrick)
There was discussion about BID’s position on the development of hotels in the Downtown.

IV. Executive Director’s Report – (Johnstone) – Report Distributed.
National Main Street Manager Tour – As part of the National Main Street Conference, West Chester has been selected as one of the Director’s Picks to host about 40 downtown managers and volunteers from around the country on Sunday, March 30th.

Classic Towns Invitation – The Delaware Valley Regional Planning Commission (DVRPC) is launching a new community marketing program called Classic Towns of Greater Philadelphia, and West Chester has been chosen as one of twelve invited to be part of it. Through Classic Towns, DVRPC will promote some of the region’s older suburbs and urban neighborhoods as exciting, interesting, and attractive places to live and do business. The cost to participate in this $150,000 program is $2,500.

Resolution #1 – 2008:
Motion to adopt Resolution #1 – 2008, supporting the DVRPC Program, known as Classic Towns of Philadelphia. Motion approved: (Smith / Scott)

Annual Report – The annual report, entitled Accomplishments of 2007 and Goals for 2008 is now available and will be distributed to downtown property and business owners.

V. WCDF – (May) – Up on the Roof sponsorships, so far, total: $1,750. The Foundation will make a contribution toward West Chester’s 2008 Town Tour.

VI. Smith – Treasurer & Finance – Received first of two grant payments from the Borough 2008. Audit – Maulo & Company will present the 2007 audit report at the April BID Board meeting.

VII. Committee Reports:
a. Advocacy – (Walker) – Ray Ott will head the committee to transition the Clean & Green program from contracted services to an in-house program, directly managed by the BID. A representative from PREIT has been invited to meet with Advocacy to discuss PREIT’s plans for the Wyeth property.
b. Business Attraction – (Fitzpatrick) – Downtown Business Almanac Distributed.
c. Marketing / Customer Attraction – (Comerford) – Working on developing the new website. Events rack cards being reprinted.
d. Elm Street – (Dan Price) – (Report Distributed) – Met with representatives from the DCED to discuss future plans for the Elm Street program.

Next Meeting: Tuesday, April 8, 2008 – 8:00 am – BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
February 12, 2008


Present Board: P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, W. Scott, J. Van Grofski
BID Staff: Johnstone / McGuire
Absent Board: C. Aichele, C. Blakely, P. Comerford, D. Pekala, R. Smith, K. Walker

I. Introductions and Public Comment: No introductions or public comments.

II. Approval of January Minutes: Motion to approve January minutes. January minutes amended, as follows: Change: 2007 Ending Fund Balance To: 2007 Surplus: $2,700
Minutes approved, as amended: (May / Fitzpatrick)

III. Comments of Chair (Van Grofski) - Hotel hearings will take place on February 27th and March 5th. The BID's position concerning the hotels will be discussed at the Executive Meeting on March 6th, and its recommendations will be presented to the Board at the March meeting.

IV. Executive Director's Report (Johnstone) Report Distributed.
Alcohol Accountability Act : Senator Dinniman has proposed the Alcohol Accountability Act to address alcohol-related issues in boroughs like West Chester. House Bill 2018, known as the Tax-exempt Property Municipal Assistance Act, proposes to provide assistance to boroughs with a high amount of tax-exempt property. This bill may provide West Chester with a possible $480,000 additional funds.

DowntownWestChester.com : January 2008 Daily average of 830; January 2007.

V. WCDF (Nelson) - Requested, from each board member, a list of potential sponsors for the June 7th event.

VI. Committee Reports:
a. Advocacy - Clean & Green The committee will transition the program from contracted services to an in-house program, directly managed by the BID. Armory (Johnstone) The Armory will be vacated in 2011. Advocacy will determine what action, if any, should be taken by the BID.
b. Business Attraction (Fitzpatrick) Downtown Business Almanac Distributed. The committee will work with the Community First Fund secure gap funding for small businesses.
c. Customer Attraction / Marketing (Johnstone) Gift Card - After exploring gift card options, it was decided that BID will continue with its successful Downtown Dollars Program. (Nelson) Recommended revenue-generating enhancements to the website.
d. Elm Street (Johnstone) Dan Price has accepted the position of Elm Street Manager.

Motion to approve new hire, pending positive reference checks. Motion Approved: Scott / Ott

Next Meeting: Tuesday, March 11, 2008 8:00 am BID Office

WEST CHESTER BUSINESS IMPROVEMENT DISTRICT
BOARD OF DIRECTORS MEETING
January 8, 2008


Present Board: C. Blakely, P. Comerford, P. Fitzpatrick, F. Gusz, F. Herron, R. May, E. McNeely, L. Nelson, R. Ott, D. Pekala, W. Scott, R. Smith, J. Van Grofski, K. Walker
Absent Board: C. Aichele
BID Staff: Johnstone / McGuire

I. Introductions and Public Comment: Frank Herron and Bill Scott were introduced as the newest members of the BID Board of Directors.

II. Approval of December Minutes: Motion to approve December 2007 Minutes.
December minutes amended, as follows: Blakely and Ott were reappointed to the BID Board of Directors; Motion to appoint Sammarone to the WCDF Board; Remove the word replacing before Cyndi Meadows name. Minutes approved, as amended: (Van Grofski / Blakely)

III. Comments of Chair - (Van Grofski)
Jackie thanked Fred Gusz for serving as Board Chair and for his contributions to the BID Board.

IV. Executive Board Selection:
Recommendations for appointment to the Executive Committee: Van Grofski-Chair; Fitzpatrick-Vice-Chair; May-Secretary; Smith-Treasurer. Motion to approve Executive Officer recommendations. Motion approved: (Van Grofski / Nelson)

V. Executive Director's Report - (Johnstone) - Report Distributed.

Assessments Update - Of the 13 properties which have liens against them, 6 remain outstanding, for a total of $2,631.70, plus fees.
Borough Council - A new Council is in place, with the addition of Jim Jones replacing Paul Fitzpatrick and Cassandra Jones replacing Steve Bond. Sue Bayne was elected President of Council and Chuck Christy was elected Vice-President. Johnstone has accepted an invitation to sit on the Board of the Greater Brandywine Cultural Alliance.

VI. WCDF - (May & Van Grofski)
Van Grofski announced Nelson as the new President of the WCDF. May announced the results of the year-end fundraiser contributions, which totaled: $5,223. Total WCDF contributions to the BID: $15,000.

VII. Treasurer's Report - (Smith) - Treasurer's Reports Distributed Entering 2008 with an ending fund balance of $2,700.

Motion to approve Treasurer's report. Motion approved: (Blakely / Gusz)

VIII. Committee Reports:
a. Advocacy - (Walker) - The contract for landscaping services will terminate in April 2008. A Clean & Green Task Force has been established to transition the program from contracted services to an in-house program, directly managed by the BID.
b. Business Attraction - (Fitzpatrick) - Downtown Business Almanac Distributed. There was a net gain of 35 businesses in the Downtown in 2007. One of the goals of Business Attraction is to support business enhancement and customer service seminars. (Walker) The Chamber will sponsor a "Courageous Customer Service" seminar on February 12th at the Cultural Center. Two more Chamber-sponsored business seminars are currently being planned.
c. Customer Attraction / Marketing - (Comerford) - The Cultural and Heritage Marketing Program & "Visit West Chester" will be the focus of this year's campaign.
d. Elm Street - (Johnstone) - An Elm Street manager has not been hired. The BID has not yet received the check from the PA DCED. There has been discussion about expanding the Elm Street Program.

IX. Other Business - (Johnstone) - Distributed the BID's meeting schedule for 2008 and the BID's 2007 Accomplishments & Goals report, and asked the board to review and get back to him with any changes. Johnstone will attend the Conditional Use Hearing for the hotel development at Borough Hall on January 8, 2008.

Next Meeting: Tuesday, February 12, 2008 - 8:00 am - BID Office

 
 

© 2018 West Chester B.I.D. All rights reserved
Call 610.738.3350 or fax 484.843.2250